Have Excel automatically fill your data when it detects a pattern. For example, the Note: Flash Fill is only available in Excel and later. Windows macOS.
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- Excel 2013 All-in-One For Dummies
- How to use Flash Fill in Excel 12222, 2016 and 2013
- Flash Fill in Excel , and with examples
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Excel 2013 All-in-One For Dummies
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Post as a guest Name. Email Required, but never shown. Featured on Meta. Congratulations to our 29 oldest beta sites - They're now no longer beta! We'll build the formula step-by-step, to see how it works. NOTE: This is a dynamic fix -- the reversed names are linked to the original names, and will update if the full name is changed. For a quick fix, in Excel and later, use the Flash Fill feature , as described in the previous section. Watch this video to see how to build the formula to reverse the first and last names.copegus.top/probing-polymer-structures.php
How to use Flash Fill in Excel 12222, 2016 and 2013
The written instructions are below the video. The full transcript of this video is available below. Your browser can't show this frame. Here is a link to the page. That will tell us where to split the names. Because the list is in a named Excel table, the formula will automatically fill down to the last row in the table. The formula result shows the position of the comma in each name, with 6 as the result in cell B2.
The last name is to the left of the comma, so we'll use the LEFT function to extract that text from the full name. The revised formula will automatically fill down, and show the last name from each full name. There should be a space character between the first and last names, so we'll add one, in front of the last name.
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Later, we will calculate the exact number of characters in the first name, but we'll temporarily use a set number of characters -- 4. Now you can see a first name before each of the last names. However, some of the names are too short cell B6 and some are too long cells B3 and B4. Subtract the space character position from the length of the full name, to get the length of the first name:.
If your list is not in a named Excel table , your completed formula will have cell references, instead of field references. The first name is now the correct length, and is followed by a space character, and the last name. Download the sample file for splitting and reversing full names. The zipped file is in xlsx format, and does not contain macros. In this workbook, there's a list of names in a table.
The names show the last name, then a comma, and the first name. We're going to use a formula to change the names, so the first name is first, then a space, and then the last name. To do that, we'll build a formula in column B and we'll take a quick look at it now. It's going to go to the right side of the cell and get the first name and then put a space, then go to the left side of the cell and get the last name.
We're going to break this down into steps to see how this long formula works. The first thing we have to do is find where the comma is in the name.
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Here's Smith, Mary, and there's a space character here after the comma. If we counted this, we could see that the comma is the sixth character in that cell and that comma is going to tell us where the last name ends and then we'll be able to figure out where the first name begins.
So our first step will be to use a formula to find that comma.
If we look at the formula, it's using the field names as references. So instead of A2, we're going to see the full name field here. If you're not using a table, you would just click on the cell and it would show A2. So that tells us where the comma is. Our next step will be to use that number to get the last name. We know that the last name ends just before the comma.
Now, based on that comma location and subtracting one from it, we know the length of the last name. From this we can use the LEFT function to pull that number of characters from the left of the cell. The next thing we're going to add is a space.
Flash Fill in Excel , and with examples
Just before this last name, we're going to get the first name and we don't want it right beside the last name, we want a space between them. So now we'll have the space character joined with the last name, when I press Enter. So there, we can see a little space at the beginning of each of these cells. Now next we have to figure out how to get the first name. We're going to be getting characters from the right side of the cell, but we're not sure how many. For the RIGHT function, again, just like the LEFT, we have to tell it where the text is that we want to get the text from the right, so we'll click on the full name cell and then a comma.